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basic state plan

(State-Federal Agreement)

Library Services and Construction Act, Public Law 84-597, as amended

The Illinois State Library (officially designated State Library Administrative Agency) of the state of Illinois, called the State Agency in the following, agrees and assures that the Basic State Plan serves as an amendment between the State and the Federal Government under the Library Services and Construction Act, as amended, and that Federal funds requested for fiscal year 1984 will be administered in accordance with the following provisions:

1. The State assures that:

a.    It has and will use adequate fiscal and legal authority to administer or supervise the administration of programs authorized by the Act as described in the attached Certificate of Legal Authority.

b.    It has and will use fiscal control and accounting procedures that will assure proper disbursement of and accounting for the Federal funds paid to the State under the Act, including any funds it pays to other public agencies or to nonprofit private agencies under this Basic State Plan.

c.    (1) It will develop its long-range program and its annual program in consultation with the U.S. Secretary of Education and with the advice of the State Advisory Council on Libraries.

(2) It will submit to the Department of Education, and otherwise make public (a) the long-range program, on or before October 1, 1983, and (b) the annual program and the annual amendments to the long-range program, prior to October 1 of each fiscal year.

d.    Any funds paid to the State in accordance with a long-range program and an annual program will be spent solely for the purpose for which they were authorized and appropriated.

e.    It will make reports, including reports of evaluations, in such form and containing such information as the Secretary may reasonably require to carry out the Secretary's functions under the Act and to determine the extent to which funds provided under the Act have been effective in carrying out its purposes.

f.     It will keep records that verify reports submitted to the Secretary and will give the Secretary access to these records as he finds necessary.

g.    It will include in its long-range program its established policies, priorities, criteria, and procedures necessary to the implementation of all programs in which the State will participate under the provisions of the Act, which are incorporated by reference in this Basic State Plan.

h.    It will include in its long-range program its policies and procedures for coordinating its library programs and projects with the library programs and projects of institutions of higher education, elementary and secondary schools, and public or private libraries within its State, and with other related service programs.

i.    It has established a State Advisory Council on Libraries and has attached to this plan the information required under 34 CFR §770.4.

j.    It will have available from State and local sources in fiscal year, 1984 funds that are:

    (1)    Sufficient to earn the State's basic minimum allotment under Title I of the section 5(a) of the Act in this fiscal year; and

    (2)    Not less than the total amount actually expended for purposes of Title I of the Act during the second fiscal year preceding FY 1984.

k.    It will have available from State sources for Title I purposes in fiscal year 1984 funds that are not less than the total amount of these funds that was actually spent for these purposes during the second fiscal year preceding FY 1984.

I.    It will expend in FY 1984 from Federal, State, and local sources, an amount not less than the total amount expended by the State from those sources for State institutional library services and library services to the physically handicapped during the second fiscal year preceding FY 1984.

m.    Federal funds spent by the State Agency for administrative purposes — as described in 34 CFR §770.34 — during the fiscal year 1984 will be equally matched with State or other non-Federal funds.

n.    Federal funds paid to a major urban resource library for the purposes of clause (2) of section 103 during each fiscal year will not be less than the amount paid for these purposes in the preceding year.

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o.    (1) It has attached to this document a statement of criteria for determining adequacy of public library services geographical areas and to groups of persons listed in 34 CFR §770.17, including criteria to assure that priority will be given for programs and projects that serve urban and rural areas with high concentrations of (a) low-income families (34 CFR §770.18) and (b) persons of limited English-speaking ability (34 CFR §770.18a).

    (2) It has attached to this document a statement defining the regional areas served by the major urban resources libraries and stating the criteria that the State will use to determine whether the collections of these libraries are of value to individual users and other libraries of the regional areas in which these major urban resource libraries are located.

p.   (1) The Governor has had an opportunity to review the Basic State Plan, long-range program, annual program, and any amendments.

     (2) Any comments made by the Governor or a statement that no comments have been made, will accompany these documents when they are submitted to the U.S. Department of Education.

q.    It will make public the Basic State Plan as approved by the Secretary.

r.    It will comply with the requirements of the Act and the regulations of the Secretary of Education (34 CFR Part 770 and 34 CFR 76).

2.     Each program or activity that receives Federal funds under the Library Services and Construction Act will be administered and operated in accordance with the paragraphs in item 1 (the State Agency assurances) of this agreement.

3.     The State Agency recognizes and agrees that Federal financial assistance will be extended in consideration for and in reliance on this State-Federal agreement and that the United States has the right to seek administrative and judicial enforcement of this agreement.

I hereby certify that Illinois State Library, (Name of State Agency) Illinois (Name of State) is the sole State agency with authority under State law to develop, submit and administer or supervise the administration of, the State plan under the Library Services and Construction Act, as amended by Public Law 95-123; that Bridget L Lamont (Name of authorized State Agency Official) is the Officer authorized to submit the State plan for the named State agency; that the State Treasurer or Secretary of State (Title of Officers other than State Treasurer) has authority under State law to receive, hold and disburse Federal funds under the State plan; and that all provisions contained in the plan are consistent with the State law.

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Criteria for determining adequacy of public library services in geographical areas and to groups of persons listed in 34 CFR §770.17.

Criteria to be used in determining the adequacy of public libraries to geographical areas, and for groups of persons in Illinois, including criteria designed to assure that priority will be given to programs or projects which serve urban and rural areas with high concentration of low income families, and areas with high concentration of persons with limited English-speaking ability.

Any library or library system wishing to make application for funds to serve groups of persons receiving priority under the following criteria shall be eligible for funds under the general priorities of the State Plan. The application shall be subjected to other basic criteria for grant applications and to other basic priorities of the State Plan. Priority will be given to those applicants which meet these general criteria and which are serving areas designated on the basis of the following criteria.

Criteria for determining the library needs of (a) disadvantaged persons residing in urban or rural areas with high concentrations of low-income families.

One of the priorities of the State Plan shall be the support of service to areas of the state designated as urban and rural areas. The Criterion used by the State Library to designate such areas shall be U.S. Department of Commerce, Economic Development Administration, Qualified Areas ... Criteria and Data under the Public Works and Economic Development Act of 1965, as amended. A copy of the data for Illinois is attached.

Criteria for determining the library needs of (b) persons residing in areas of the state that are without public library services or in which these services are inadequate.

In October 1982, the Illinois Library Association adopted "Avenues to Excellence, Standards for Public Library Service in Illinois." The standards set forth in this document will be used to measure library services in the public libraries of the state. (Published in February 1983 issue of Illinois Libraries).

The Criteria to be used for determining areas without service and with inadequate service are:

1.    Without public library service means any area in which there is no tax-supported public library.

2.    Inadequate library service means any tax-supported public library which fails to meet the following criteria:

    a.    Per capita expenditures of $5.00 annually.

    b.    In a community of 50,000 or fewer persons have access to a book collection of at least 100,00 currently useful volumes.

    c.    Adds 4,000 to 5,000 titles annually.

    d.    Has a professional and nonprofessional staff qualified for competent performance of its duties

Criteria for determining the library needs of (c) physically handicapped persons, including the blind and other visually handicapped.

The criterion to be used for determining the groups of persons in Illinois who require library service because of physical handicap is:

Physically handicapped persons (including the blind and visually handicapped) will be certified by a competent authority as unable to read or to use conventional printed materials as a result of physical limitations for purposes of eligibility for this service. These authorities shall include doctors, social workers librarians, or other similar competent professional representatives of agencies which serve the clientele regularly.

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Criteria for determining the library needs of (d) inmates, patients, or residents of penal institutions, reformatories, residential training schools for handicapped persons, and other general or special institutions or hospitals operated or substantially supported by the state.

The criteria to be used for determining the groups of persons in Illinois who require library service because of institutionalization are:

1.    The residents of institutions which are operated by an agency or department of the state of Illinois, under its statutory authority, giving the agency or department administrative and fiscal responsibility for the institutions.

2.    The residents of an institution which receives state aid or grants in aid, but is operated by another institution or municipal authority, shall not be considered to be substantially supported by the state.

3.    Exceptions shall be made for institutions performing the service function assigned to the department or agency by Illinois Statute.

Criteria for determining the library needs of (e) persons of limited English-speaking ability.

Assurance of a priority to projects in designated areas with a high concentration of persons of limited English-speaking ability. Such priority shall be based upon the number of individuals who:

(a)    were not born in the United States or whose native language is a language other than English, and/or

(b)    come from environments where a language other than English is dominant,

(c)    are American Indian and Alaskan Native students and who come from environments where a language other than English has had a significant impact on their level of English language proficiency, and, by reason thereof, have difficulty speaking, reading, writing, or understanding the English language.

Criteria for determining the library needs of (f) persons and libraries in densely populated areas — of 100,000 or more persons — for services from major urban resource libraries.

The criteria for determining the eligibility of Major Urban Resource Libraries shall be:

(1)    A library serving a population of 100,000 or more.

(2)    A library with a collection of materials selected for its own clientele but also useful to the residents of the prescribed service area.*

(3)    A library which makes its materials available in the prescribed area on the same basis that applies to the clientele within the city.

*For MURLs which serve as library system headquarter libraries, the prescribed area shall be the library system.

For MURLs in cities of more than 500,000 population, the prescribed area shall be the Illinois portion of theSMSA in which it is located.

Criteria to determine the value of collections:

(1)    Book collection of more than 200,000 volumes.

(2)    The addition of not less than 7,500 volumes annually.

(3)    Periodical collection of more than 750 subscriptions.

(4)    A reference collection adequate to meet the needs of the library's primary clientele.

The library must agree to make materials available to users from the designated area on the same basis as they are available to the library's primary clientele and must abide by the ILLINET interlibrary loan code.

Criterion for identifying programs to encourage interlibrary cooperation is:

The contribution to the goals of the Illinois State Library, specifically the sub-goal, the development of networks to provide effective coordination of library resources of public, academic, school, and special libraries.

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In the consideration of projects to achieve this goal, consideration will be given to the following:

Contribution to networking in terms of:

Number of people affected.

Number of agencies affected.

Anticipated availability of resources in terms of:

Number of materials.

Special collections.

Priority will be given to proposals to provide library service to disadvantaged persons residing in urban or rural areas with high concentration of low-income families.

The Criterion used by the State Library to designate such areas shall be U.S. Department of Commerce, Economic Development Administration, Qualified Areas . . . Criteria and Data under the Public Works and Economic Development Act of 1965, as amended.

Priority will be given to proposals to provide library services to persons of limited English-speaking ability. The priority will be based on the number of individuals who:

—    were not born in the United States or whose native language is a language other than English, and/or;

—     come from environments where a language other than English is dominant;

—     are American Indian and Alaskan Native students and who come from environments where a language other than English has had a significant impact on their level of English language proficiency, and, by reason thereof, have difficulty speaking, reading, writing, or understanding the English language.

Criteria for determining adequacy of programs of library service to residents of state supported instittutions.

Programs of library service in state supported institutions will be measured by:

Library Service to Developmentally Disabled Children and Adults, edited by Linda Lucas. ASCLA Occasional Paper No. 1. Chicago, ASCLA, 1982.

Library Standards for Adult Correctional Institutions, ACA/ALA Joint Committee on Institute Libraries. Chicago, ASCLA, 1981.

Library Standards for Juvenile Correctional Institutions, ACA/ALA Joint Committee on Institution Libraries. College Park, Md., ACA, 1975 (currently being updated).

Standards for Libraries at Institutions for the Mentally Retarded, Standards for Library Services for the Mentally Retarded Subcommittee. Chicago, ASCLA, 1981.

"Techniques for Library Service to the Deaf and Hard of Hearing," ASCLA Standards for Library Service to the Deaf Subcommittee. ASCLA, 1981. Reprinted from Interface, Fall 1981.

Avenues to Excellence, Illinois Library Association, 1983.

Criteria for determining adequacy of programs for the blind and physically handicapped.

Programs for the blind and physically handicapped will be measured by comparison with:

Standards of Service for the Library of Congress Network of Libraries for the Blind and Physically Handicapped, Chicago, ALA, 1978.

Avenues to Excellence, Illinois Library Association, 1983.

"This information obtained from the Springfield, Illinois Regional Office January 27, 1984.

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